Find out how CrowdBadge's built-in virtual scanners can help manage check-ins, track attendance, and capture leads - all without extra hardware or apps.

CrowdBadge prints a small adhesive label for each attendee that includes their name, company, job title, and a unique, scannable QR code. These badges are then used throughout your event for entry, tracking, and lead generation, all managed through a simple browser-based interface.

Check-In and Attendee Tracking

CrowdBadge makes it easy to handle check-in and session tracking without the need for dedicated devices.

Event organisers can create virtual scanners directly within CrowdBadge. Any smartphone with a camera can be used to scan attendee QR codes, record check-ins, and track movement between rooms, sessions, or exhibitor zones.

For higher-volume setups, we can also supply low-cost handheld infrared scanners or Android tablets with built-in scanners, ideal for registration desks or busy entrances.

You can::

  • Use unlimited virtual scanners across your event.
  • Scan using any modern smartphone - no app or download needed.
  • View instant real-time data on who has checked in, where, and when.
  • Export attendee and session data for reporting or analysis.

Scanning gives you an accurate record of attendance and helps identify popular sessions, peak times, and high-traffic exhibitors.

Lead Retrieval

CrowdBadge also supports lead capture for exhibitors and partners. Organisers can open scanning access to selected users, allowing them to scan delegate badges using their own phone - again, no app required.

Each scan captures the attendee's contact details directly from their badge. Scanned leads appear in an online address book where users can:

  • Add notes or comments during or after the event.
  • Rate and tag each lead for follow-up.
  • Edit or update contact information.
  • Export all collected data as a CSV file for CRM import or reporting.

Attendees can also scan each other's badges to save contacts and notes, creating a simple, paper-free way to network and exchange details.

Post-Event Data Export

Once your event is complete, all scanning and check-in data can be exported as a CSV file. Exports can be downloaded per scanner or as a combined dataset, including every captured field, custom field, and timestamp.

This gives you full visibility of attendance trends, lead activity, and engagement across the entire event. The data can be imported into your CRM, marketing platform, or shared with exhibitors for follow-up.

Summary

CrowdBadge's scanning tools remove the need for expensive hardware or complicated app installations. Everything runs through the browser, using the camera on any smartphone or tablet. From entry tracking to lead generation, it's a reliable, flexible system that works seamlessly alongside on-site badge printing and guest management.