CrowdBadge lets organisers print professional event badges instantly on site using compact thermal printers. It's a simple, low-cost solution for conferences, exhibitions, and award events that need to issue personalised badges in seconds.

Pre-printed, branded badge cards are prepared before the event, while the printable label area remains completely flexible - allowing you to customise layouts, update details, and print badges as guests arrive.

Printing adhesive labels on site

During registration, you can search for an attendee's name and print their label instantly. Each label can display the guest's name, company, job title, pass type, and up to two custom fields, as well as a unique, scannable QR code.

CrowdBadge supports most low-cost thermal label printers, including Zebra and Vretti models, keeping setup quick and affordable. The adhesive label is then applied to the pre-printed badge card, giving a clean, professional finish that matches your event branding.

Each QR code links directly to the attendee record within CrowdBadge, ensuring every badge is unique and traceable.

Because only small labels are printed on site, this approach keeps consumable costs low. Compared with fully pre-printed, full-colour badges, organisers often save up to 60% on printing costs.

Customising your badge layout

The printable label design is fully editable within your event's dashboard. From the Badge Design section, click 'Edit Layout' to open the built-in editor.

Inside the editor you can:

  • Choose an aspect ratio to suit common label sizes such as 1:1, 2:1, or 2:3.
  • Select from a range of fonts to match your event branding.
  • Drag, scale, or hide each field to create your preferred layout.

Available fields include: Name, Company, Job Title, and Pass Type, plus two custom fields. For each field you can control alignment, text wrapping (single or double line), and capitalisation (force the text to all caps).

You can also adjust the placement and size of the QR code, which is automatically populated with each guest's unique data. There's an option to enable a backup PIN, which can be entered manually if a scanner isn't available.

Once your design is finalised, layouts can be saved as templates and reused across multiple events - keeping your branding consistent while saving setup time.

Why on-site printing works

Printing badges on demand means you're never tied to fixed guest data or minimum print runs. You can add or edit attendees right up to the moment they arrive and print a badge in seconds. If a badge is lost or damaged, reprints are just as quick.

It's a flexible, reliable approach that keeps your event registration running smoothly while maintaining a consistent, professional look across every badge.

Using your own stock

Already have branded cards? As long as the label area is kept clear at the correct size and the stock is compatible with your holders/lanyards, CrowdBadge will work with your existing badges. We'll test a sample if you're unsure.

Production & delivery

We'll confirm your artwork, produce a soft proof, and schedule print once approved. Cards are delivered pre-punched and event-ready. You bring the thermal printer and labels to site (or we can provide them), and CrowdBadge handles the on-demand personalisation.

Summary

CrowdBadge combines customisable digital layouts with cost-effective thermal printing and pre-printed badge cards to deliver professional, on-site event badging that's fast, flexible, and affordable.