CrowdBadge: Event Badge Printing for Conferences & Exhibitions
CrowdBadge is part of the CrowdApps suite of digital event solutions. CrowdApps brings together practical, browser-based tools for event management and audience engagement — from guest lists and live displays to on-site tools and QR-based interactions — giving organisers a simple, connected way to run their events from start to finish.
What is CrowdBadge?
CrowdBadge is an on-site badge printing system for events, conferences, and exhibitions. It lets organisers print professional name badges instantly using compact thermal printers and pre-designed card templates. Instead of ordering full-colour badges for every delegate in advance, CrowdBadge prints a small adhesive label with each attendee's details and a unique, scannable QR that is then applies seamlessly to a pre-printed, fully branded badge.
This flexible approach means guest lists can be updated right up to the last minute, avoiding waste from cancelled or changed registrations, and lowers costs for event organisers. CrowdBadge also includes built-in virtual scanners for check-in, reprints, and lead capture, all managed through a simple browser-based interface.
Pre-printed, fully branded cards with a dedicated label area keep costs predictable and presentation consistent.
How CrowdBadge Works
CrowdBadge is designed to make event badge printing simple, reliable, and completely flexible on the day of your event. Everything runs in a standard web browser, with no software to install and no special hardware required beyond a low-cost thermal printer.
CrowdBadge operates entirely in your browser and requires only a standard internet connection. Data syncs in real time, while local caching ensures smooth printing even if the connection is intermittent. There's no app to install, no proprietary hardware, and no complicated setup - just fast, reliable on-site badge printing whenever you need it.
Upload or Manage Your Guest List
Import your guest list as a CSV or spreadsheet. The file must include at least a first name and surname, with optional fields to suit your event's needs, including company name, table number, and pass type. Your list can be adjusted and updated right up to the moment registration opens.
Find out more about importing and managing your guest listPre-Design Your Badges
Our team will work with you to produce professionally printed badge cards for your event. Each card is printed in advance on 400 gsm recyclable stock, pre-punched and fully branded with your event design. The layout includes a dedicated blank space sized precisely for a 4 × 2 inch (100 × 50 mm) or 4 × 4 inch (100 × 100 mm) label. These cards are delivered ready for use on the day.
Find out how we can help you design and print your event's badgesPrint Adhesive Labels On Site
During registration, search for an attendee's name and print their label instantly. Each label can display the attendee's name, company, job title, and a unique, scannable QR code, along with any custom fields you choose to include. Labels are printed using compact thermal printers - CrowdBadge supports most low-cost models such as Zebra or Vretti - making setup quick and affordable. Peel and stick the label onto the pre-printed card badge for a clean, professional finish. Each QR code links directly to the attendee record within CrowdBadge, ensuring every badge is unique and traceable.
Find out more about our on-site badge printing solutionsScanning & Check-In
Event organisers can create virtual scanners within CrowdBadge - no extra hardware required. Any smartphone with a camera can be used to scan attendee QR codes, record check-ins, and track entry to sessions or zones. For higher-volume setups, we can supply low-cost handheld infrared scanners or Android tablets with built-in scanners. Scanning can also be opened up to exhibitors or partners for lead capture. They simply scan an attendee's badge using their own device - no app, no download - and later export their collected leads directly from CrowdBadge.
Find out how our virtual scanners can help at your eventsPost-Event Data Export
After the event, all scanning and check-in data can be exported as a CSV file. Exports are available from each individual scanner or as a combined dataset, including every captured field, custom field, and timestamp. This makes it easy to analyse attendance patterns, measure engagement, or share leads with exhibitors and sponsors.
Find out how to export guest data after your eventReady to Get Started?
Ready to see how simple event badging can be? Just tell us about your event and we'll help you create your first badge setup. We'll get you started with a demo or your own trial event in minutes.
Why Event Organisers Choose CrowdBadge
CrowdBadge gives event organisers a faster, more flexible way to handle on-site registration and badge printing. By combining simple browser-based tools with low-cost thermal printers, it replaces the need for complex software or expensive hardware systems.
- Affordable event badging — CrowdBadge keeps costs down by using compact thermal printers and adhesive labels instead of pre-printing every badge with attendee details. Event organisers can produce professional badges instantly without minimum print runs or setup fees.
- Flexible guest management — Guest lists can be updated right up to the last minute. If names change, new attendees register, or replacements are needed, organisers can print updated badges on site without delays or re-ordering.
- Fast on-site printing — The search-and-print system lets staff locate an attendee and print a personalised badge in seconds. Reprints take just as long, keeping queues short and registration flowing smoothly.
- Sustainable approach — Because only small adhesive labels are printed on site, there's minimal consumable waste compared to full-colour badge printing. The pre-printed badge cards are recyclable and reused event to event where branding allows.
- Reliable & portable — CrowdBadge runs entirely in a web browser and works with most low-cost thermal printers such as Zebra or Vretti. There's no installation, no cables beyond power, and no reliance on proprietary systems - ideal for travel, pop-up, or multi-venue events.
- Professional finish — The result is a consistent, fully branded badge with accurate attendee data and a scannable QR code for seamless check-in and lead capture later.
Key Features
Browser-Based System
CrowdBadge runs entirely in a standard web browser. There's no software to install, no app to download, and no proprietary hardware required - just log in, connect your printer, and start printing.
On-Site Badge Printing
Print badges on demand using compact thermal printers. Each label includes attendee details, a unique QR code, and optional custom fields. Labels are applied to pre-printed card badges for a fast, professional finish.
Flexible Guest Lists
Upload, replace, or append your guest list at any time before or during your event. Changes are applied instantly, so last-minute updates are never a problem.
Built-In QR Scanning
Create virtual scanners that use any smartphone camera - no special device or app required. Optional handheld infrared scanners or Android tablets are available for higher-volume use.
Lead Capture & Check-In
Use scanners to check attendees into the event or individual sessions, or allow exhibitors to scan badges for lead generation. Leads are stored securely within CrowdBadge and can be exported later.
Post-Event Data Export
Export all scan and check-in data as CSV files, including names, custom fields, and timestamps. Data can be downloaded per scanner or combined for full reporting and analysis.
Pricing & Setup
CrowdBadge is available as a standalone tool or as part of a wider CrowdApps package. There are no long-term contracts, just a simple pay-per-event or multi-event models.