Pre-printed, fully branded cards with a dedicated label area keep costs predictable and presentation consistent. CrowdBadge prints a small adhesive label with each attendee's details and a unique, scannable QR code, which is then applied seamlessly to the pre-printed badge on site.

Why use pre-printed cards with on-site labels

Using compact thermal printers and adhesive labels instead of pre-printing every badge with attendee details keeps production costs down and avoids long lead times. You still get a professional finish, instant reprints, and last-minute flexibility without minimum runs or setup fees. Because only small adhesive labels are printed on site, consumables are kept to a minimum. The card badges are printed in advance and, where branding allows, can be reused from event to event.

Badge specification

We produce professionally printed badge cards on 400 gsm recyclable stock, pre-punched and fully branded with your event design.

  • Label window: A clear space is reserved for the on-site label - 4 × 2 in (100 × 50 mm) or 4 × 4 in (100 × 100 mm).
  • On-site label content: Attendee name, company, job title, QR code, plus optional custom fields.
  • Finish: Labels are applied on site for a clean, professional result.
  • Variations: Multiple layouts can be prepared for different pass types (delegate, speaker, exhibitor, staff) while keeping the label area consistent.

Artwork guidelines

To keep print simple and predictable, please supply artwork to these standards:

  • Format: Print-ready PDF (vector where possible).
  • Colour: CMYK throughout (no spot colours unless agreed).
  • Bleed & safe area: 3 mm bleed; keep critical elements 3 - 5 mm inside trim.
  • Resolution: 300 dpi for placed images.
  • Fonts: Outline or embed fonts.
  • Label area: Keep the 4 × 2 in or 4 × 4 in zone free of graphics/text. A subtle keyline can be included if you want a visual guide, but most organisers prefer a seamless look.

If you don't have artwork, our in-house designers can create a clean, branded badge set to your guidelines. If you do, we can print from your files, or we can print your supplied stock.

Using your own stock

Already have branded cards? As long as the label area is kept clear at the correct size and the stock is compatible with your holders/lanyards, CrowdBadge will work with your existing badges. We'll test a sample if you're unsure.

Production & delivery

We'll confirm your artwork, produce a soft proof, and schedule print once approved. Cards are delivered pre-punched and event-ready. You bring the thermal printer and labels to site (or we can provide them), and CrowdBadge handles the on-demand personalisation.

On-site printing recap

  • Search the guest in your event dashboard.
  • Print the adhesive label (name, company, job title, QR, custom fields).
  • Apply to the pre-printed card for a consistent, branded finish.
  • Reprint in seconds if details change.

Sustainability note

This workflow minimises on-site consumables to small thermal labels. The card badges are recyclable 400 gsm and, where the design allows, can be reused across events.